Date: mid November start, 12 month maternity leave contract
Hours: 830am to 5pm with 30 minute lunch
Package: 50-55 plus super
Background: The employer is the leading Australian fabrics and textiles company, with offices in all capital cities. The business chiefly sells through decorators and wholesalers, and operates its Sydney showroom from Glebe. (Operations / Sales). The
Sydney showroom has a staff of 12, made up of showroom team and manager,
administrative and sales support, office manager / PA and on-road sales reps and state manager.
Objective:
To ensure the smooth running of the administration, sales support and p.a. duties to state manager and daily operations of the employer in NSW.
Daily Activities:
Operations
Be the first and final point of contact for operational, purchasing, HR and other
Reporting to head office – staff attendance records security, fire & safety & OHS within premises
Sales Support
Keep minutes of sales meetings
Gather website inquiries and action / hand to relevant sales people
Help with the preparation of quotes and tenders – not applicable really.
Provide sales figures and analysis of sales to state manager & head office
Where required, arrange and confirm meetings, catering and schedules & powerpoint presentations for sales people
Handling and managing relationships with key customer accounts
Record reps expenses – I would say ‘process’ reps expenses
Analysis of stock usage for key accounts, reporting data to head office
Arranging special sampling requirements for key accounts
Running of weekly & monthly reports to assist sales reps
General Administration
Monitor and keep supplies of stationery and other goods
Petty cash - process and keep records of expenses
Provide PA style support to management
Point of contact for NSW car fleet
People Management
Supervise attendance of staff
Provide inductions for new staff
Recruitment of showroom / admin staff
Other responsibilities:
Coordinate any events or exhibitions – arrange and monitor invitations and RSVPs and coordinate and manage external catering and other contractors
Make decisions on a daily basis re unexpected issues as required – re maintenance, IT
troubleshooting etc.
Required Skills
• Medium Word, Excel and Powerpoint
• At least two years’ experience in a senior sales support role or similar or
general office admin management of a business.
• Good presentation skills
• Strong business communication skills and a commitment to professionalism
• Good people and customer service skills
• Ability to problem solve as required
• Ability to make decisions as required
• Ability to take leadership of administration
Other:
• Parking provided in Glebe
• Please note the business will be closed for two weeks over the Christmas
period
• We are aiming for a 4 week handover period, so start is mid November
• People with an interest in decoration and design are welcome to apply, and we
ask them to consider that their performance will be judged on organisational
and admin ability, and that decorating and design will not be part of this role
• Recruitment process: first interview Will Harris in Bondi Junction at BIB,
verification of resumes and qualifications, tests on Word Excel and
Powerpoint, and then interview with The employer. Two references from
employers will be required
• This is a 12 month maternity leave contract. There may or may not be further
employment offered after this period, subject to circumstances and business
needs.
